Roles & Responsibilities
Apex Harmony Lodge (AHL) is a 210-bed nursing home focused on providing dedicated care for individuals with dementia. We are seeking a proactive and detailed-oriented Administrative Executive to provide comprehensive administrative support to the CEO. This pivotal role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Key Responsibilities:
Executive Support
- Manage the CEO’s calendars, scheduling meetings, appointments, and travel arrangements.
- Draft, proofread, and edit correspondence, reports, and presentations.
- Prepare and organize documents for meetings, ensuring accuracy and professionalism.
- Act as the primary point of contact between the executives and internal/external stakeholders.
Communication Liaison
- Screen phone calls, emails, and other communications, responding/redirecting as appropriate.
- Facilitate effective communication between the executives and various departments, ensuring alignment with strategic priorities.
- Organize and manage internal communication platforms to promote transparency and engagement across the organization.
Meeting & Event Coordination
- Coordinate and schedule meetings, conferences, and events, ensuring all resources are available.
- Take meeting minutes, follow up on action items, and ensure timely completion of tasks.
- Assist in organizing company events and initiatives, ensuring successful execution and timely delivery.
Organisation Enablement Support
- Assist in the implementation of organizational development initiatives, including training programs and performance management systems.
- Coordinate with HR and other departments to ensure alignment of organizational strategies.
- Support change management processes and assist in fostering a positive organizational culture.
Confidentiality & Discretion
- Handle sensitive information with the utmost discretion and professionalism.
- Maintain confidentiality in all aspects of the role, exercising tact and judgment.
Requirements:
- Bachelor’s degree or equivalent work experience.
- At least 3 years of experience in an administrative or executive assistant role, preferably supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
- Ability to work independently and as part of a team in a fast-paced environment.
- Demonstrated ability to handle multiple projects simultaneously and meet deadlines.
- Fluency in English; proficiency in additional languages is a plus
All applications will be treated in strict confidentiality. We regret that only shortlisted candidates will be notified.
Submit your resume to [email protected] to apply today!