HR Assistant Manager

This role is responsible for overseeing HR policies, compliance with employment regulations, employee onboarding and offboarding, compensation and benefits, training and development, performance management support and HR operational efficiency. The ideal candidate will be proactive, meticulous, and committed to maintaining high standards of HR service delivery.

Key Responsibilities

HR Policies – Implement, update, and enforce HR policies in accordance with Singapore employment laws. Ensure compliance with data privacy regulations and workplace policies.

Compliance with Employment Regulations - Ensure compliance with local employment laws and regulations. Conduct audits and to maintain employee records and ensure confidentiality and accuracy.

Employee Onboarding & Offboarding – Oversee and supervise onboarding and offboarding processes to ensure a smooth experience for employees. Coordinate with relevant departments for seamless employee onboarding.

Compensation & Benefits – Ensure accurate payroll calculations, clear communication of compensation structures and benefits offerings to employees.

Training and Development - Identify training needs and developing training programmes for employees, coordinate and facilitate training sessions, evaluate training programmes effectiveness, and make recommendations for improvements.

Performance Management Support – Lead in managing the performance appraisal process, including goal setting, performance evaluations, and providing guidance to departments managers and employees.

HR Data & Reporting – Maintain accurate employee records, benefits details, and compensation details. Provide recommendations for decision-making and compliance purposes.

HR Projects & Initiatives – Support HR-related projects such as HRIS implementation, process improvements, and organizational development efforts.

Stakeholder Collaboration – Work closely with internal stakeholders, including department heads and employees, to ensure HR processes align with business needs.

Manage Service Provider – Liaise with external HR service providers, including payroll vendors, benefits administrators, and recruitment agencies. Monitor service levels and ensure contract compliance.

Office Administration Support – Assist in managing office operations, including supplies procurement and coordination of office-related services.

Payroll Administration – Support monthly payroll administration with accuracy and timeliness, ensuring compliance with statutory requirements and company policies.

Qualifications and Skills:

1. Diploma or Bachelor’s degree in human resources management, Business Administration, or related field. HR certifications (e.g., SHRM, iHRP) are a plus.

2. At least 5 years of experience with HR generalist responsibilities and HR operations management.

3. Strong knowledge and experience in HR operations management, including HR policies, compliance with employment regulations, benefits and payroll administration. Familiarity with Singapore's employment laws and regulations is crucial.

4. Demonstrated experience in end-to-end recruitment and talent acquisition, including sourcing, interviewing, and selection processes.

5. Proven ability to manage employee relations matters, including conflict resolution.

6. Demonstrate proficiency MS Office Suite, possessing in-depth knowledge and expertise in utilizing the tools to effectively manage and optimize HR processes.

7. Have good understanding of HR processes and willing to be hands-on with all HR related matters.

8. Flexibility and adaptability to work independently and demonstrate resilience in the face of challenges, handle multiple priorities, work under pressure, and meet deadlines.

9. Strong ethics and commitment to maintaining confidentiality and handling sensitive HR information with discretion.